NEWORLD ASSOCIATES will proceed with the creative process on the submitted brief (THE PROJECT) upon receipt of a retainer fee from THE CLIENT that equals no less than 30% of the full billable amount as outlined in our quote. Projects may require a signed payment authorisation form, or telephone payment verification before scheduling. Order confirmation will be required in writing along with a purchase order number.
Any work undertaken and produced by NEWORLD ASSOCIATES will be charged for and invoiced on a monthly basis or on the completion of each project stage, whichever is earlier. All miscellaneous costings that arise during this project (i.e. couriers, file transportation and colour laser proofs) will be charged out accordingly, at the completion of each stage.
Fees are based on time and material. A handling charge is applied to materials purchased on your behalf. Reasonable expenses, mileage and subsistence, are charged out at cost. From time to time a usage fee is charged by illustrators, photographers and models for image use, NEWORLD ASSOCIATES generally negotiate the terms for year 1, thereafter NEWORLD ASSOCIATES will refer the supplier to THE CLIENT to continue terms. Art direction and on-press print consultancy will be charged out at Euro 127 per hour plus expenses. Colour laser proofs will be charged out at Euro 11.50 and Euro 16.50 for A4 and A3 respectively unless otherwise negotiated.
Estimated figures shown in proposal documents are as accurate as possible, subject to the information available at the time of writing. Estimates are subject to verification and adjustment prior to finalisation of contract. Recommendations arising during strategic consultancy or creative stages may necessitate the need to revise design development, implementation and production fees and costs.
Any revision to the brief, or to design / functionality which have been previously agreed which may involve additional work/expenditure, will be charged as extra.
All materials designed and produced remain the property of NEWORLD ASSOCIATES unless otherwise agreed in writing.
Due to the complexities of international copyright and trademark law, NEWORLD ASSOCIATES will not be held liable should THE CLIENT be found to be infringing on an already existing copyright, trademark or service mark relating to the project name, description or service. All ARTWORK designs created during creation of THE PROJECT are ORIGINAL WORKS and can be protected by copyright.
All artwork, designs, software, code, scripts, edits, revisions, names, functional & database development and other original work created in THE PROJECT remain the exclusive copyright and intellectual property of NEWORLD ASSOCIATES unless formally assigned to a client. Any use of this work product by THE CLIENT and/or their assigns (other than the FINAL work accepted by THE CLIENT as being the subject of this agreement) is strictly prohibited without written, prior permission by NEWORLD ASSOCIATES. Modification of names, designs and other original work in which copyright is retained by NEWORLD ASSOCIATES constitutes a breach of NEWORLD ASSOCIATES copyright.
Once THE PROJECT has been initiated and preliminary work created, all retainer balances become nonrefundable. In the unlikely event that NEWORLD ASSOCIATES cannot create a concept that THE CLIENT will approve of, THE CLIENT may cancel THE PROJECT in writing. The project then becomes subject to a ‘KILL-FEE’, an amount not less than 30% of the total amount of THE PROJECT’s billable amount. NEWORLD ASSOCIATES will apply any project retainer fees to this ‘kill-fee’. In the event of a job cancellation, artwork remains the exclusive intellectual property and copyright of NEWORLD ASSOCIATES unless released in writing by NEWORLD ASSOCIATES, the remaining balance of THE PROJECT’s billable amount is remitted.
NEWORLD ASSOCIATES is NOT liable for any damages or expenses incurred by the client in the use of artwork created in THE PROJECT by third parties, unless said third party is contracted by NEWORLD ASSOCIATES as a ‘work-for-hire’ vendor, or in direct professional consultation with NEWORLD ASSOCIATES. Such consultation is subject to fees as agreed to by THE CLIENT and NEWORLD ASSOCIATES. By contracting NEWORLD ASSOCIATES to create THE PROJECT as outlined in these terms and conditions THE CLIENT agrees to abide by the terms and conditions contained therein. For further information on any of our terms and conditions, please contact us at firstname.lastname@example.org.
Great care is taken to ensure that there are no mistakes/errors in the final production; therefore clients are requested to check and approve all material prior to going to press, being digitally rendered or published on a web server. Once solutions have been passed NEWORLD ASSOCIATES cannot accept responsibility for any errors that may come to light.
Archive backups will only be held for a limited time. THE CLIENT will be charged for archive retrieval and supply of files and artwork.
NEWORLD ASSOCIATES are not responsible for third party services in web hosting including any breaks or interruptions in service.
THE CLIENT agrees to pay reasonable solicitor fees and any other reasonable fees required to enforce all terms and conditions of this contract. In addition, THE CLIENT agrees to reimburse NEWORLD ASSOCIATES any amounts made on behalf of collecting on delinquent payments or required to enforce the payment terms of this contract. THE CLIENT acknowledges and agrees that NEWORLD ASSOCIATES can suspend, hold up publication or remove published web pages if NEWORLD ASSOCIATES has not received all fees relating to the payment of services rendered.
THE CLIENT grants NEWORLD ASSOCIATES the right to reference their company as a client. THE CLIENT also guarantees NEWORLD ASSOCIATES limited rights of copyright necessary to reproduce and publicly display work produced for the THE CLIENT in print and electronically as demonstrations and examples of our customer portfolio.
All invoices are payable net 30 days from date of invoice. Any queries must be received, in writing, within 5 days of receipt of invoice.
All prices are subject to VAT at the current 23% rate, unless deemed otherwise by the VAT office.
Quotations are valid for a period of 3 months.
The above terms and conditions of business are based on the Conditions of Engagement as directed by the Institute of Designers in Ireland and will apply to all commissions. Copy available upon request. NEWORLD ASSOCIATES is a member of Design Business Ireland and the Periodical Publishers Association of Ireland and supports the Code of Conduct as directed by these Associations.